Calculator
What do paper rounds actually cost your site?
Most sites have never put a number on the recording overhead — the writing, transcribing and filing around every round, and the binder archaeology when an auditor asks for history. Put your own numbers in; the working is shown in full.
On your numbers
£22,304per year recording rounds on paper
9 rounds/day × 12 min × 365 days = 657 hours/year of recording
657 h × £32/h = £21,024 recording
+ 40 h retrieval × £32/h = £1,280 audit and retrieval
The formula is shown in full — change any number above and it recalculates. It costs only the recording overhead, never the walking: the walk protects your plant whatever the medium.
Straight talk
Going digital doesn't make recording free, and we won't pretend it does — operators still record, and rollout takes real effort. The honest question this number raises is different: what does that spend buy you? On paper, it buys sheets in a binder that prove almost nothing. The same effort can produce evidence — attributable, append-only, retrievable in minutes when an auditor asks. Same cost, different asset.